Development of WHS Management Systems
Review the simulated workplace information for Pitstop Pty Ltd (below).
Conduct an initial review of the workplace, including core elements of the system:
- organisational requirements for WHS management
- responsibilities and accountabilities for WHS
- WHS risk management and procedures
- documentation and recordkeeping requirements for monitoring and review and demonstration of compliance employee capability and need for training
Note: Some relevant information may be gathered from the simulated workplace information provided below; some information may be gathered through the process of consultation.
- Review the summaries of consultation meetings with organisational stakeholders to gain input into proposed WHSMS (you will need to address the stakeholder concerns in your WHSMS).
- Ensure performance indicators are valid and reliable and measure the WHS performance.
- Conduct any research necessary to support your proposal for the design of a WHSMS, for example on: Victorian WHS legal framework NSW or Qld WHS Act, to support your proposal for the design of a WHSMS, relevant standards for WHS management systems, risk management and recordkeeping.
- Develop a draft WHS policy for Pitstop Pty Ltd.
- Develop a (1–2 page) written outline of core elements of your proposed WHS management system and your response to issues raised by Amanda Kaisig and Pat Lee. Store Manager of flagship store, Amanda Kaisig needs to be reassured that the new system will deal systematically with all health and safety problems, that the board of directors is fully committed and will provide the required resources, Worker representative from former ISS stores, Pat Lee is willing to communicate the importance and benefits of the new WHSMS to workers, but only if convinced of the benefits to workers and that management has given its full commitment to any new WHSMS.
- Arrange a time with your assessor to complete management role-play in which you propose design of your WHS management system and WHS policy to the board of directors and CEO during a meeting.
- In a 10–15 minute role-play presentation and consultation session, propose the design of an appropriate WHS management system and WHS draft policy to the board of directors and CEO. Ensure you lead the meeting and discuss: core elements of the system, the risks involved and proposed changes or additions, relevant standards, relevant legislative requirements for WHS management, including those related to recordkeeping-WHS policy requirements, how policy will be communicated to employees-how design of WHS management system and WHS policy meet internal and external requirements-possible certification option and process of certification.
Note that during the presentation and consultation session, you will need to:
Answer questions
- Ask for feedback and input into the system
- Work to build support and ask for management commitment to policy and WHSMS.